Compliant Mobile Timesheets
Aspire mobile timekeeping is built for busy doers in any work environment so it’s easy to use, set up, and maintain. Workforce, project and charging controls sync instantly from core accounting to the timesheet app ensuring error-free entry and real-time project reporting. Scalable DCAA compliance features ensure proper labor entries for both government contracting and commercial teams.
Why Aspire is better.
Daily Labor Posting for Rapid Invoicing
Aspire syncs employee and subcontractor timesheet entries for labor posting every day, ensuring accuracy and accelerating invoicing. With daily labor posting, project leaders are always up to date with their latest resource costs, and accounting is ready to prepare and process weekly customer invoices.
PMs first see daily timesheet entries on their reports as unposted labor, enabling initial review to ensure accuracy and drive corrections as needed. Any timesheet updates are seamless and efficient, with instant notifications, reversing entries and automatic recalculations.
With timesheet corrections quickly completed, labor may be safely posted in Aspire every day making weekly customer invoicing a seamless and error-free process.
Convert Subcontractor Labor to A/P Invoices
Based upon contract requirements and your business controls, Aspire subcontractor timesheets flowing to accounts payable may be converted to billable invoices with the click of a button. Converted entries instantly create subcontractor invoices for payment providing proper paper and audit trails, as well as back-up documentation for client billing.
With Aspire subcontractor timesheets you gain real-time labor visibility on all project reports plus rapid cost collection for processing and invoicing. Aspire’s easy subcontractor handling also streamlines the collection, tracking, and reconciliation of related documentation. All subcontractor entries converted to A/P instantly add matching vendor bills in-line at the transaction level, so there’s no searching and shuffling for attachments. Built-in Aspire content management means every subcontractor labor invoice is stored, indexed, and retained in compliance with company controls.
Tiered DCAA Timesheet Controls for Project Flexibility
While Aspire timesheets are lauded for their comprehensive DCAA-audit controls, they’re also known for their flexibility — admins may designate “strict” or “streamlined” compliance at the project level. Timesheet standards for commercial and govcon projects may then readily enforced with no additional set-up or management required. This firm but flexible approach means Aspire timesheets are always ready to roll when new business is captured for any department or customer.
Aspire timesheet controls span all DCAA compliance mandates – daily entries only (advanced leave is ok), locked down labor category and project assignments, proper handling of unallowables, notation requirements, built-in manager approvals, labor correction controls with audit trails, in-line labor budget enforcement, and more.
“Aspire timesheets are hands-down the easiest to both use and administer that I’ve seen in my 20+ years as a government contractor.”
Highlights: Compliant Timesheets
Mobile Timesheets for Every User and Device
Aspire’s cloud-native design enables every project resource to easily fill out timesheets on their mobile devices via a secure web browser.
Powerful Yet Flexible Control
With both DCAA compliance and usability in mind, Aspire delivers the best of both worlds — comprehensive security controls in a flexible package that actually encourages users to complete their timesheets every day.
Notifications that Assist not Annoy
With floor-check options for both managers and frontline users, Aspire timesheet notifications are readily configured for the best mix of visibility, frequency, and effectiveness.
“Elegant” Timesheet Corrections
Aspire makes timesheet errors easy to spot and correct with simple dashboard prompts and tailored notices. Once labor entries are fixed, Aspire instantly and seamlessly flows updates back to all reports and transactions eliminating down-stream effects.
Tailored Charge Categories for Fewer Fixes
Aspire’s unique timesheet controls triangulate designated projects and labor rates for every individual user, so staff and subs see only their options — dramatically reducing errors and corrections.
Timesheets that Match Your Style
Aspire offers multiple timesheet entry options — with calendar, project and classic views — on both mobile and desktop. Every user picks the best entry and display choices for their flow.
